chore: update legal notice (#2569)

* chore: update legal notice

* chore: update system information notice

Author: M7mdisk

templates/legal/systems-information-notice.md

@@ -1,21 +1,23 @@
 ---
 wrapper_template: "legal/_base_legal_markdown.html"
 context:
-  title: "Legal Notice – System Information"
-  update_date: "Dec 2025"
+  title: "Notice on System Information Collection"
+  update_date: "Mar 2026"
   copydoc: "https://drive.google.com/drive/folders/0B3hNyKyLEnE6clUxQndBME5uRXM"
 ---
 
-# Legal Notice – System Information
+# Notice on System Information Collection
 
-This legal notice tells you about the information we collect during installation of Ubuntu, and on first login to Ubuntu, which you can choose to share with Canonical.
+This Notice on System Information Collection provides you with an overview of the system information Canonical collects from you which you can choose to share with us, when you interact with Ubuntu, such as on first login to Ubuntu, periodically and on release upgrades.
 
 ## Who are we?
 
 We are Canonical Group Limited. Our address is 5 New Street Square, London, EC4A 3TW, United Kingdom. You can contact us by post at the address set out in the “right to complain” section, below or by email to [legal@canonical.com](mailto:legal@canonical.com) for the attention of "Legal".
 
 ## What system information do we collect?
 
+When you first install Ubuntu or at first login, you will have the option to share with Canonical the following system information. Should you choose not to share the system information, Canonical will not recieve any item of system information. 
+
 During installation of Ubuntu, non-personally-identifiable system information may be shared with Canonical, including the following:
 
 ### Metrics collected by Ubuntu Report
@@ -42,18 +44,44 @@ During installation of Ubuntu, non-personally-identifiable system information ma
 
 ### Metrics collected by Ubuntu Insights
 
-- Insights Version
-- Collection Time
+- Common Metrics
+  - Insights Version
+  - Collection Time
 - Hardware
-  - Product (Vendor, Product Name, Version)
-  - CPU (Name, Vendor, Architecture, Total Threads, Socket Count, Cores per socket, Threads per socket)
-  - GPU (Device Name, Vendor, Driver)
-  - Memory (Total Physical Size)
-  - Disks and Partitions (Size, Type, Children)
-  - Screens (Resolution, Physical Size, Refresh Rate)
+  - Product
+    - Vendor
+    - Product Name
+    - Version
+  - CPU
+    - Name
+    - Vendor
+    - Architecture
+    - Total Threads
+    - Socket Count
+    - Cores per socket
+    - Threads per socket
+  - GPU (Per)
+    - Device Name
+    - Vendor
+    - Driver
+  - Memory
+    - Total Physical Size
+  - Disks and Partitions
+    - Size
+    - Type
+    - Children
+  - Screens (Per)
+    - Resolution
+    - Physical Size
+    - Refresh Rate
 - Software
-  - OS (Family, Distribution, Version)
-  - BIOS (Vendor, Version)
+  - OS
+    - Family
+    - Distribution
+    - Version
+  - BIOS
+    - Vendor
+    - Version
   - Language/Locale
   - Timezone
 - WSL
@@ -84,14 +112,10 @@ During installation of Ubuntu, non-personally-identifiable system information ma
   - Session Name
   - Session Type
 
-Note that all of the system information may be shared with Canonical. If you would prefer that Canonical does not receive any item of system information, please do not agree to it being shared.
-
-## Why do we collect this system information?
-
-Your system information will be used by Canonical and selected third parties for engineering purposes and to make improvements to Ubuntu by allowing us to focus more specifically on typical user hardware setup and selected features and for other related services. Aggregated system information for Ubuntu may also be made publicly available.
-
 ## What do we do with your system information?
 
+Your system information will be used by Canonical and selected third parties for engineering purposes and to make improvements to Ubuntu by allowing us to focus more specifically on typical user hardware setup and selected features and for other related services.
+
 Your system information is stored in our systems and may be processed by Canonical globally. Aggregated system information for Ubuntu may be made publicly available.
 
 ## How long do we keep your system information for?
@@ -109,9 +133,7 @@ If you do share the system information with Canonical we are unable to identify
 Questions, comments and requests regarding this legal notice are welcomed and should be addressed to [legal@canonical.com](mailto:legal@canonical.com) or to the address below:
 
 ```
-Legal, Canonical
-2nd Floor, Clarendon House,
-Victoria Street,
-Douglas IM1 2LN,
-Isle of Man
+5 New Street Square,
+London, EC4A 3TW,
+United Kingdom
 ```