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| 1 | +name: Archive old Done items from Org Kanban |
| 2 | + |
| 3 | +on: |
| 4 | + schedule: |
| 5 | + # Every Monday at 9am UTC |
| 6 | + - cron: '0 9 * * 1' |
| 7 | + workflow_dispatch: |
| 8 | + inputs: |
| 9 | + dry_run: |
| 10 | + description: 'Dry run (log without archiving)' |
| 11 | + required: false |
| 12 | + default: 'true' |
| 13 | + type: boolean |
| 14 | + |
| 15 | +env: |
| 16 | + GH_TOKEN: ${{ secrets.ACTIONS_TOKEN }} |
| 17 | + ORG_KANBAN_PROJECT_ID: PVT_kwDOAA7NZM4AqQF8 |
| 18 | + DONE_OPTION_ID: "98236657" |
| 19 | + # Items in Done older than this many days get archived |
| 20 | + STALE_DAYS: "180" |
| 21 | + |
| 22 | +jobs: |
| 23 | + archive-old-done: |
| 24 | + runs-on: ubuntu-latest |
| 25 | + |
| 26 | + steps: |
| 27 | + - name: Archive Done items older than 6 months |
| 28 | + run: | |
| 29 | + DRY_RUN="${{ github.event.inputs.dry_run || 'false' }}" |
| 30 | + CUTOFF=$(date -d "-${STALE_DAYS} days" +%s 2>/dev/null || date -v "-${STALE_DAYS}d" +%s) |
| 31 | +
|
| 32 | + echo "Fetching Done items from Org Kanban..." |
| 33 | + echo "Cutoff: items not updated since $(date -d @$CUTOFF 2>/dev/null || date -r $CUTOFF)" |
| 34 | + echo "Dry run: $DRY_RUN" |
| 35 | + echo "---" |
| 36 | +
|
| 37 | + ARCHIVED=0 |
| 38 | + CURSOR="" |
| 39 | +
|
| 40 | + while true; do |
| 41 | + if [ -n "$CURSOR" ]; then |
| 42 | + RESULT=$(gh api graphql -f query=' |
| 43 | + query($project: ID!, $cursor: String!) { |
| 44 | + node(id: $project) { |
| 45 | + ... on ProjectV2 { |
| 46 | + items(first: 100, after: $cursor) { |
| 47 | + nodes { |
| 48 | + id |
| 49 | + updatedAt |
| 50 | + fieldValueByName(name: "Status") { |
| 51 | + ... on ProjectV2ItemFieldSingleSelectValue { |
| 52 | + optionId |
| 53 | + } |
| 54 | + } |
| 55 | + content { |
| 56 | + ... on Issue { number title } |
| 57 | + ... on DraftIssue { title } |
| 58 | + } |
| 59 | + } |
| 60 | + pageInfo { hasNextPage endCursor } |
| 61 | + } |
| 62 | + } |
| 63 | + } |
| 64 | + }' -f project="$ORG_KANBAN_PROJECT_ID" -f cursor="$CURSOR") |
| 65 | + else |
| 66 | + RESULT=$(gh api graphql -f query=' |
| 67 | + query($project: ID!) { |
| 68 | + node(id: $project) { |
| 69 | + ... on ProjectV2 { |
| 70 | + items(first: 100) { |
| 71 | + nodes { |
| 72 | + id |
| 73 | + updatedAt |
| 74 | + fieldValueByName(name: "Status") { |
| 75 | + ... on ProjectV2ItemFieldSingleSelectValue { |
| 76 | + optionId |
| 77 | + } |
| 78 | + } |
| 79 | + content { |
| 80 | + ... on Issue { number title } |
| 81 | + ... on DraftIssue { title } |
| 82 | + } |
| 83 | + } |
| 84 | + pageInfo { hasNextPage endCursor } |
| 85 | + } |
| 86 | + } |
| 87 | + } |
| 88 | + }' -f project="$ORG_KANBAN_PROJECT_ID") |
| 89 | + fi |
| 90 | +
|
| 91 | + HAS_NEXT=$(echo "$RESULT" | jq -r '.data.node.items.pageInfo.hasNextPage') |
| 92 | + CURSOR=$(echo "$RESULT" | jq -r '.data.node.items.pageInfo.endCursor') |
| 93 | +
|
| 94 | + # Process each item |
| 95 | + while IFS= read -r item; do |
| 96 | + ITEM_ID=$(echo "$item" | jq -r '.id') |
| 97 | + OPTION_ID=$(echo "$item" | jq -r '.fieldValueByName.optionId // ""') |
| 98 | + UPDATED_AT=$(echo "$item" | jq -r '.updatedAt') |
| 99 | + TITLE=$(echo "$item" | jq -r '.content.title // "(no title)"') |
| 100 | + ISSUE_NUM=$(echo "$item" | jq -r '.content.number // ""') |
| 101 | +
|
| 102 | + # Skip items not in Done |
| 103 | + [ "$OPTION_ID" != "$DONE_OPTION_ID" ] && continue |
| 104 | +
|
| 105 | + # Check age |
| 106 | + UPDATED_TS=$(date -d "$UPDATED_AT" +%s 2>/dev/null || date -j -f "%Y-%m-%dT%H:%M:%SZ" "$UPDATED_AT" +%s) |
| 107 | + [ "$UPDATED_TS" -gt "$CUTOFF" ] && continue |
| 108 | +
|
| 109 | + LABEL="" |
| 110 | + [ -n "$ISSUE_NUM" ] && LABEL="#$ISSUE_NUM: " |
| 111 | + echo "Would archive: ${LABEL}${TITLE} (last updated: $UPDATED_AT)" |
| 112 | +
|
| 113 | + if [ "$DRY_RUN" != "true" ]; then |
| 114 | + gh api graphql -f query=' |
| 115 | + mutation($project: ID!, $item: ID!) { |
| 116 | + archiveProjectV2Item(input: { projectId: $project, itemId: $item }) { |
| 117 | + item { id } |
| 118 | + } |
| 119 | + }' -f project="$ORG_KANBAN_PROJECT_ID" -f item="$ITEM_ID" > /dev/null |
| 120 | + echo " → Archived." |
| 121 | + ARCHIVED=$((ARCHIVED + 1)) |
| 122 | + fi |
| 123 | +
|
| 124 | + done < <(echo "$RESULT" | jq -c '.data.node.items.nodes[]') |
| 125 | +
|
| 126 | + [ "$HAS_NEXT" != "true" ] && break |
| 127 | + done |
| 128 | +
|
| 129 | + echo "---" |
| 130 | + if [ "$DRY_RUN" == "true" ]; then |
| 131 | + echo "Dry run complete. Run with dry_run=false to apply." |
| 132 | + else |
| 133 | + echo "Archived $ARCHIVED item(s)." |
| 134 | + fi |
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