Update event submission template to enhance clarity and add required fields

Author: SableRaf

.github/ISSUE_TEMPLATE/new-event-online.yml

@@ -18,38 +18,43 @@ body:
       placeholder: PCD @ Example City
     validations:
       required: true
+  - type: input
+    id: primary_contact_name
+    attributes:
+      label: Primary contact name
+      description: Name of the person who can be contacted about this event.
+      placeholder: Jane Doe
+    validations:
+      required: true
+  - type: input
+    id: contact_email
+    attributes:
+      label: Primary contact email
+      description: Public contact email shown on the event page.
+      placeholder: hello@example.org
+    validations:
+      required: true
   - type: input
     id: city
     attributes:
-      label: City
-      description: Optional — helps identify the event in the list. Will be inferred if left blank.
+      label: City or locality
       placeholder: Berlin
-    validations:
-      required: false
   - type: input
     id: country
     attributes:
       label: Country
-      description: Optional — helps identify the event in the list. Will be inferred if left blank.
       placeholder: Germany
-    validations:
-      required: false
   - type: input
     id: organization_name
     attributes:
       label: Organization name
       description: The organization or group responsible for organizing the event. Can be left blank if there is no specific organizing entity.
       placeholder: Something Group, University of Somewhere, etc.
-    validations:
-      required: false
   - type: input
     id: organization_url
     attributes:
       label: Organization website
-      description: Optional — link to the organizing group's website.
       placeholder: https://example.org
-    validations:
-      required: false
   - type: dropdown
     id: organization_type
     attributes:
@@ -63,103 +68,70 @@ body:
         - Nonprofit, foundation, association
         - Studio, tech company, startup
         - Other
-    validations:
-      required: true
   - type: input
     id: address
     attributes:
       label: Street address
-      description: Leave blank if the venue is still to be determined. Used for map placement, so include street number when available.
+      description: You can leave this blank if the venue is still to be determined. 
       placeholder: Jonasstraße 22, 12053 Berlin
   - type: input
     id: plus_code
     attributes:
       label: Full global plus code in the format XXXXXXXX+XX
-      description: Required for map placement. Do not use a shortened local code. Find or verify the plus code for your event location at https://plus.codes.
+      description: Required for map placement. Find or verify the plus code for your event location at https://plus.codes.
       placeholder: 9F4MFCCM+JF
     validations:
       required: true
   - type: input
     id: event_date
     attributes:
       label: Event date
+      description: You can leave this blank if the date is not yet determined.
       placeholder: "2026-10-17"
-    validations:
-      required: true
   - type: input
     id: event_end_date
     attributes:
       label: End date
       description: Only required for multi-day events. Leave blank for single-day events.
       placeholder: "2026-10-18"
-    validations:
-      required: false
   - type: input
     id: event_start_time
     attributes:
       label: Start time
       description: 24-hour time. Leave blank if the start time is not yet determined.
       placeholder: "19:00"
-    validations:
-      required: false
   - type: input
     id: event_end_time
     attributes:
       label: End time
       description: 24-hour time. Leave blank if the end time is not yet determined.
       placeholder: "21:30"
-    validations:
-      required: false
   - type: input
     id: event_website
     attributes:
       label: Event website
       placeholder: https://example.org/pcd
-    validations:
-      required: true
-  - type: input
-    id: primary_contact_name
-    attributes:
-      label: Primary contact name
-      description: Name of the person who can be contacted about this event.
-      placeholder: Jane Doe
-    validations:
-      required: true
-  - type: input
-    id: contact_email
-    attributes:
-      label: Primary contact email
-      description: Public contact email shown on the event page.
-      placeholder: hello@example.org
-    validations:
-      required: true
   - type: textarea
     id: organizers
     attributes:
       label: Organizers
-      description: One name per line.
+      description: One name per line. You can leave this blank if there are no specific organizers to highlight or if you prefer not to list individual names.
       placeholder: |-
         Jane Doe
         Alex Smith
-    validations:
-      required: true
   - type: textarea
     id: short_description
     attributes:
       label: Short description
       description: One short summary sentence for the map popup and preview UI.
       placeholder: A local celebration of Processing, creative coding, and community practice in Berlin.
-    validations:
-      required: true
   - type: textarea
     id: full_description
     attributes:
       label: Full event description
       description: This becomes the markdown body for the event details page.
       placeholder: |-
         Tell visitors what the event is about, who it is for, and what to expect.
-    validations:
-      required: true
   - type: checkboxes
     id: event_activities
     attributes:
@@ -176,36 +148,37 @@ body:
         - label: Student project presentations
         - label: Screening
         - label: Other
-  - type: input
-    id: event_url
-    attributes:
-      label: Online event URL
-      description: Required for online events. Leave blank for in-person events.
-      placeholder: https://zoom.us/j/example
   - type: input
     id: forum_thread_url
     attributes:
       label: Forum discussion URL
       description: Optional Processing forum thread with updates.
       placeholder: https://discourse.processing.org/t/pcd-worldwide-2026/48081
-  - type: input
-    id: submitted_by
+  - type: dropdown
+    id: format
     attributes:
-      label: Your GitHub profile URL
-      description: GitHub profile of the person responsible for updating this event entry after publication.
-      placeholder: https://github.com/jane-doe
+      label: Event format
+      options:
+        - In person
+        - Online
     validations:
       required: true
+  - type: input
+    id: online_event_url
+    attributes:
+      label: Online event URL
+      description: For online events, provide the URL where the event will take place (e.g. Zoom link, YouTube live stream, etc.).
+      placeholder: https://zoom.us/j/123456789
   - type: textarea
     id: maintainer_notes
     attributes:
       label: Additional notes
-      description: Optional context that should not appear publicly on the map.
+      description: Optional context for the maintainers reviewing this submission. This field will not be published on the site.
   - type: markdown
     attributes:
       value: |
         Thank you for submitting your event! The PCD team will review the information provided and may reach out if we have any questions.
 
         If you have questions about the submission process, please ask in the [PCD 2026 forum thread](https://discourse.processing.org/t/pcd-worldwide-2026/48081).
 
-        For private questions, feel free to contact the PCD team at [day@processingfoundation.org](mailto:day@processingfoundation.org).
+        For private questions, feel free to contact the PCD team at [day@processingfoundation.org](mailto:day@processingfoundation.org).