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Venue Setup Examples

Real-world examples of how different types of venues can configure their booking system.

Small Community Theatre (50-100 seats)

Venue Configuration

  • Layout: Simple rows and columns
  • Seating: 8 rows, 10 seats per row (80 total)
  • Pricing: Adult, Child, Senior
  • Features: Basic accessibility seating

Typical Show Setup

// Example show configuration
{
  "name": "A Midsummer Night's Dream",
  "description": "Shakespeare's beloved comedy...",
  "performances": [
    {
      "date": "2024-02-15",
      "time": "19:30",
      "doors": "19:00"
    },
    {
      "date": "2024-02-16",
      "time": "19:30",
      "doors": "19:00"
    },
    {
      "date": "2024-02-17",
      "time": "14:30",
      "doors": "14:00"
    }
  ],
  "pricing": {
    "adult": 15.00,
    "child": 8.00,
    "senior": 12.00
  },
  "seatingLayout": {
    "rows": 8,
    "seatsPerRow": 10,
    "accessibleSeats": ["A1", "A2", "H9", "H10"]
  }
}

Cost Breakdown

  • Monthly hosting: £0 (Vercel free tier)
  • Database: £0 (Supabase free tier)
  • Domain: £12/year
  • Payment processing: 2.9% + 30p per transaction
  • Total monthly: ~£1 + payment fees

School Theatre (200+ seats)

Venue Configuration

  • Layout: Traditional theatre with stalls and balcony
  • Seating:
    • Stalls: 12 rows × 16 seats = 192 seats
    • Balcony: 4 rows × 14 seats = 56 seats
    • Total: 248 seats
  • Pricing: Student, Adult, Staff, Family packages
  • Features: Wheelchair spaces, group booking support

Typical Show Setup

{
  "name": "School Production: Grease",
  "description": "Our Year 11 students present...",
  "performances": [
    {
      "date": "2024-03-20",
      "time": "19:00",
      "doors": "18:30",
      "type": "evening"
    },
    {
      "date": "2024-03-21",
      "time": "19:00",
      "doors": "18:30",
      "type": "evening"
    },
    {
      "date": "2024-03-22",
      "time": "14:00",
      "doors": "13:30",
      "type": "matinee"
    }
  ],
  "pricing": {
    "student": 5.00,
    "adult": 12.00,
    "staff": 8.00,
    "family": 35.00  // 2 adults + 2 students
  },
  "seatingLayout": {
    "sections": [
      {
        "name": "Stalls",
        "rows": 12,
        "seatsPerRow": 16,
        "priceMultiplier": 1.0
      },
      {
        "name": "Balcony",
        "rows": 4,
        "seatsPerRow": 14,
        "priceMultiplier": 0.8
      }
    ],
    "accessibleSeats": ["A1", "A2", "A15", "A16"],
    "companionSeats": ["A3", "A14"]
  },
  "groupBookingMinimum": 10,
  "groupBookingDiscount": 0.15
}

Special Features

  • Student ticket validation
  • Family package deals
  • Group booking management
  • Staff discount codes

Professional Regional Theatre (300-500 seats)

Venue Configuration

  • Layout: Traditional proscenium with premium seating
  • Seating:
    • Premium: 2 rows × 20 seats = 40 seats
    • Stalls: 15 rows × 24 seats = 360 seats
    • Circle: 8 rows × 20 seats = 160 seats
    • Total: 560 seats
  • Pricing: Multiple tiers with dynamic pricing
  • Features: Premium experiences, interval ordering

Typical Show Setup

{
  "name": "The Lion King",
  "description": "Disney's award-winning musical...",
  "run": {
    "startDate": "2024-06-01",
    "endDate": "2024-08-31",
    "performanceDays": ["tuesday", "wednesday", "thursday", "friday", "saturday"],
    "matineeDays": ["wednesday", "saturday", "sunday"]
  },
  "pricing": {
    "premium": {
      "adult": 85.00,
      "child": 65.00,
      "senior": 75.00
    },
    "stalls": {
      "adult": 65.00,
      "child": 45.00,
      "senior": 55.00
    },
    "circle": {
      "adult": 45.00,
      "child": 35.00,
      "senior": 40.00
    }
  },
  "dynamicPricing": {
    "peakDates": ["2024-07-15", "2024-08-15"],
    "peakMultiplier": 1.2,
    "offPeakDays": ["tuesday", "wednesday"],
    "offPeakMultiplier": 0.9
  },
  "packages": [
    {
      "name": "Premium Experience",
      "includes": ["premium_seat", "interval_drinks", "programme"],
      "price": 95.00
    }
  ]
}

Advanced Features

  • Season subscriptions
  • Loyalty programs
  • Corporate bookings
  • VIP packages

Multi-Purpose Community Centre

Venue Configuration

  • Layout: Flexible seating arrangements
  • Capacity: Variable (50-200 depending on setup)
  • Event Types: Theatre, concerts, comedy, conferences
  • Pricing: Event-specific

Example Configurations

Theatre Setup (120 seats)

{
  "layout": "theatre",
  "seatingArrangement": {
    "rows": 10,
    "seatsPerRow": 12,
    "stage": "front"
  },
  "pricing": {
    "adult": 18.00,
    "concession": 15.00
  }
}

Concert Setup (150 standing + 50 seated)

{
  "layout": "concert",
  "areas": [
    {
      "name": "Standing",
      "capacity": 150,
      "pricing": {
        "adult": 25.00,
        "student": 20.00
      }
    },
    {
      "name": "Seated",
      "rows": 5,
      "seatsPerRow": 10,
      "pricing": {
        "adult": 30.00,
        "student": 25.00
      }
    }
  ]
}

Comedy Night Setup (80 cabaret style)

{
  "layout": "cabaret",
  "tables": [
    {
      "tableNumber": 1,
      "seats": 4,
      "position": "front"
    },
    // ... 20 tables total
  ],
  "pricing": {
    "adult": 20.00,
    "student": 15.00
  },
  "minimumPerTable": 2
}

Outdoor Theatre/Festival

Venue Configuration

  • Layout: Tiered outdoor seating
  • Weather dependent: Rain policies
  • Seating: Mix of fixed and bring-your-own
  • Special considerations: Weather, accessibility

Summer Festival Setup

{
  "name": "Summer Shakespeare Festival",
  "venue": "Castle Grounds",
  "weatherPolicy": {
    "covered": false,
    "rainPolicy": "postpone",
    "cancelationNotice": 2, // hours
    "refundPolicy": "full"
  },
  "seatingOptions": [
    {
      "name": "Premium Seats",
      "description": "Padded chairs with backs",
      "quantity": 100,
      "pricing": {
        "adult": 25.00,
        "child": 15.00
      }
    },
    {
      "name": "Standard Seats",
      "description": "Bench seating",
      "quantity": 200,
      "pricing": {
        "adult": 18.00,
        "child": 12.00
      }
    },
    {
      "name": "Picnic Area",
      "description": "Bring your own blanket/chair",
      "quantity": 150,
      "pricing": {
        "adult": 12.00,
        "child": 8.00
      }
    }
  ],
  "additionalItems": [
    {
      "name": "Interval Picnic Box",
      "price": 8.00,
      "description": "Local produce picnic box"
    },
    {
      "name": "Car Parking",
      "price": 5.00,
      "required": false
    }
  ]
}

Dinner Theatre

Venue Configuration

  • Layout: Tables with dinner service
  • Capacity: 120 diners
  • Pricing: All-inclusive packages
  • Special requirements: Dietary needs, service timing

Typical Setup

{
  "name": "Murder Mystery Dinner",
  "format": "dinner_theatre",
  "serviceStyle": "three_course",
  "tables": [
    {
      "tableSize": 8,
      "quantity": 15,
      "location": "main_floor"
    }
  ],
  "packages": [
    {
      "name": "Standard Package",
      "includes": ["show", "three_course_meal", "welcome_drink"],
      "price": 45.00,
      "dietaryOptions": ["vegetarian", "vegan", "gluten_free"]
    },
    {
      "name": "Premium Package",
      "includes": ["show", "four_course_meal", "wine_pairing", "pre_show_reception"],
      "price": 65.00,
      "dietaryOptions": ["vegetarian", "vegan", "gluten_free"]
    }
  ],
  "timing": {
    "arrival": "18:30",
    "dinner": "19:00",
    "show": "20:30",
    "finish": "22:30"
  },
  "dietaryCollection": true,
  "tableAssignment": "automatic", // or "customer_choice"
  "minimumBooking": 2
}

Configuration Tips

For All Venues

  1. Start Simple: Begin with basic seating and pricing, add complexity later
  2. Test Thoroughly: Book test tickets to verify the customer experience
  3. Clear Policies: Clearly state refund, exchange, and latecomer policies
  4. Accessibility: Always consider wheelchair users and companion seats
  5. Contact Information: Ensure customers can reach you for support

Pricing Strategies

  • Peak/Off-Peak: Adjust prices for popular vs. less popular dates
  • Early Bird: Offer discounts for advance bookings
  • Group Discounts: Encourage larger bookings
  • Season Passes: Build audience loyalty
  • Dynamic Pricing: Adjust based on demand

Technical Considerations

  • Load Testing: Test with expected peak booking times
  • Mobile Optimization: Most bookings happen on phones
  • Payment Security: Ensure PCI compliance through Stripe
  • Email Deliverability: Test confirmation emails across providers
  • Backup Plans: Have manual booking procedures ready

Customer Experience

  • Clear Navigation: Make the booking process intuitive
  • Seat Selection: Visual seat maps help customers choose
  • Confirmation Process: Clear confirmation and reminder emails
  • Support Channel: Provide easy ways to get help
  • Accessibility Information: Clear details about access provisions