docs: expand style guide, add CONTRIBUTING.md, clarify line-length policy

CONTRIBUTING.md

@@ -0,0 +1,216 @@
+# Contributing to Nextcloud Documentation
+
+Thank you for taking the time to contribute! This guide explains everything you
+need to know to submit improvements to the Nextcloud user, administration, and
+developer manuals.
+
+---
+
+## Table of Contents
+
+1. [Where to ask questions](#where-to-ask-questions)
+2. [Setting up a local build environment](#setting-up-a-local-build-environment)
+3. [Making changes](#making-changes)
+4. [Opening a pull request](#opening-a-pull-request)
+5. [Commit message format](#commit-message-format)
+6. [DCO sign-off](#dco-sign-off)
+7. [Review process](#review-process)
+8. [Style guide](#style-guide)
+9. [Issue templates](#issue-templates)
+
+---
+
+## Where to ask questions
+
+- **GitHub Discussions / Issues** – open an issue in this repository for
+  documentation-specific questions and suggestions.
+- **Nextcloud Community Forum** – <https://help.nextcloud.com>
+- **Talk room** – join the public documentation chat room at
+  <https://cloud.nextcloud.com/call/uuz59j6z> for real-time chat with
+  contributors.
+
+---
+
+## Setting up a local build environment
+
+Documentation is built with [Sphinx](https://www.sphinx-doc.org/). A local
+build lets you preview changes accurately before opening a PR.
+
+### Using a Python virtual environment (recommended)
+
+```bash
+# 1. Clone the repository
+git clone https://github.com/nextcloud/documentation.git
+cd documentation
+
+# 2. Create and activate a virtual environment
+python3 -m venv venv
+source venv/bin/activate       # on Windows: venv\Scripts\activate
+
+# 3. Install dependencies
+pip install -r requirements.txt
+
+# 4. Build HTML (all manuals)
+make html
+```
+
+The built HTML files appear under each manual's `_build/html/` directory,
+e.g. `user_manual/_build/html/index.html`.
+
+### Using the VSCode DevContainer
+
+The repository ships a ready-to-use
+[Dev Container](https://code.visualstudio.com/docs/devcontainers/containers).
+Open the repository in VSCode, accept the prompt to reopen in the container,
+then run `make html` in the integrated terminal.
+
+### Live-reload while editing
+
+```bash
+pip install sphinx-autobuild
+cd user_manual          # or admin_manual / developer_manual
+make SPHINXBUILD=sphinx-autobuild html
+# Open http://127.0.0.1:8000 in your browser
+```
+
+See [README.rst](README.rst) for additional build targets (PDF, translated
+versions, etc.).
+
+---
+
+## Making changes
+
+- Work in the correct branch:
+  - `master` → latest (unreleased) version
+  - `stable*` branches → the corresponding released version (e.g. `stable29`)
+- If your change applies to multiple versions, open one PR per branch (or
+  note in the PR description that backporting is needed).
+- Keep the scope of a PR focused. Separate unrelated fixes into separate PRs.
+- Wrap prose at **120 characters** per line where practical.
+- Follow the [Style Guide](style_guide.rst) for formatting conventions.
+- Do **not** rename or move existing pages without adding a redirect, because
+  many external sites link to our documentation.
+
+---
+
+## Opening a pull request
+
+1. Fork the repository on GitHub.
+2. Create a new branch from the target branch:
+   ```bash
+   git checkout -b fix/short-description
+   ```
+3. Make your changes and commit them (see [DCO sign-off](#dco-sign-off) below).
+4. Push the branch to your fork:
+   ```bash
+   git push origin fix/short-description
+   ```
+5. Open a pull request against the appropriate branch of
+   `nextcloud/documentation`.
+6. Fill in the pull request template — include a screenshot of changed pages
+   where relevant.
+
+---
+
+## Commit message format
+
+This project follows the [Conventional Commits](https://www.conventionalcommits.org/)
+specification. Every commit message must have the form:
+
+```
+type(optional scope): short description
+
+Optional longer body.
+
+Signed-off-by: Your Name <your.email@example.com>
+```
+
+**Accepted types:**
+
+| Type       | When to use                                                  |
+| ---------- | ------------------------------------------------------------ |
+| `docs`     | Content changes — new or updated documentation text         |
+| `fix`      | Correcting errors (broken links, wrong commands, typos, …)  |
+| `feat`     | Adding a new page or section                                 |
+| `refactor` | Restructuring without changing the meaning of the content   |
+| `chore`    | Build, tooling, or dependency updates                        |
+| `ci`       | Changes to GitHub Actions workflows                          |
+
+**Examples:**
+
+```
+docs: add two-factor authentication setup guide
+fix: correct occ command in backup section
+feat: add new Files app keyboard shortcuts page
+chore: bump sphinx to 7.3
+ci: add link-checker workflow
+```
+
+The **scope** is optional and should name the affected manual or area
+(e.g. `user`, `admin`, `developer`, `ci`):
+
+```
+fix(admin): correct database tuning example for PostgreSQL
+```
+
+---
+
+## DCO sign-off
+
+All commits must be signed off to certify adherence to the
+[Developer Certificate of Origin](https://developercertificate.org/).
+
+Add the following line to every commit message (replace with your real name and
+email):
+
+```
+Signed-off-by: Your Name <your.email@example.com>
+```
+
+The easiest way is to pass `-s` to `git commit`:
+
+```bash
+git commit -s -m "docs: fix typo in backup section"
+```
+
+Make sure the email address matches the one in your GitHub profile. If you have
+GitHub's privacy setting enabled, it will be
+`github-username@users.noreply.github.com`.
+
+---
+
+## Review process
+
+1. A maintainer will review your PR, usually within a few days.
+2. Automated checks (spelling, link validation) run on every PR. Fix any
+   reported issues before requesting a re-review.
+3. The reviewer may request changes. Address feedback and push new commits to
+   the same branch — do **not** force-push after a review has started.
+4. Once approved, a maintainer will merge the PR.
+
+---
+
+## Style guide
+
+Please read [style_guide.rst](style_guide.rst) before writing new content. It
+covers:
+
+- File and image naming conventions
+- Heading hierarchy
+- GUI label formatting and inline code
+- Admonitions (`.. note::`, `.. warning::`, `.. tip::`, `.. danger::`)
+- Voice and tone (active voice, present tense, second person)
+- Code block language tags
+- Version directives (`.. versionadded::`, `.. versionchanged::`,
+  `.. deprecated::`)
+- Internal cross-references (`:doc:`, `:ref:`, `:guilabel:`, `:kbd:`)
+- Shared content with `.. include::`
+- Table syntax
+
+---
+
+## Issue templates
+
+When reporting a problem or suggesting an improvement, please use the GitHub
+issue templates provided in this repository. They help maintainers triage
+requests quickly.

README.rst

@@ -17,7 +17,10 @@ This repository hosts three manuals:
 
 Please work in the appropriate branch: ``stable``-branches are for the respective release (e.g. 14.0 or 15.0), ``master`` is the latest version.
 
-Please wrap lines at 80 characters.
+Wrap prose lines at **120 characters** where practical. Long URLs, code
+examples, and table cells may exceed this limit. See the
+`Style Guide <https://github.com/nextcloud/documentation/blob/master/style_guide.rst>`_
+for full guidance.
 
 .. note:: ``configuration_server/config_sample_php_parameters.rst`` is auto-generated from the core
    config.sample.php file; changes to this file must be made in core `<https://github.com/nextcloud/server/tree/master/config>`_

admin_manual/occ_files.rst

@@ -927,15 +927,15 @@ Trashbin
   trashbin:size     configure or show the target trashbin size
 
 trashbin\:cleanup
-^^^^^^^^^^^^^^^^^^
+"""""""""""""""""
 
 Remove all deleted files for all users, or for specific users::
 
  sudo -E -u www-data php occ trashbin:cleanup
  sudo -E -u www-data php occ trashbin:cleanup layla fred
 
 trashbin\:expire
-^^^^^^^^^^^^^^^^^
+"""""""""""""""""
 
 Apply the configured trashbin retention policy and remove files that have
 exceeded the maximum retention age. Runs for all users by default, or for
@@ -945,7 +945,7 @@ specific users::
  sudo -E -u www-data php occ trashbin:expire layla
 
 trashbin\:restore
-^^^^^^^^^^^^^^^^^^
+""""""""""""""""""
 
 Restore deleted files according to the given filters. Restore all deleted files
 for all users::
@@ -977,7 +977,7 @@ Use ``--dry-run`` to simulate the restore without making any changes::
   some files may be skipped.
 
 trashbin\:size
-^^^^^^^^^^^^^^
+""""""""""""""
 
 Show or configure the target trashbin size. When called without arguments,
 shows the current configured size::
@@ -1009,7 +1009,7 @@ Versions
   versions:expire   expire file versions according to the configured retention policy
 
 versions\:cleanup
-^^^^^^^^^^^^^^^^^^
+""""""""""""""""""
 
 Delete all file versions for all users, or for specific users. Use ``--path``
 to limit deletion to a specific path::
@@ -1019,7 +1019,7 @@ to limit deletion to a specific path::
  sudo -E -u www-data php occ versions:cleanup layla --path="/files/Documents"
 
 versions\:expire
-^^^^^^^^^^^^^^^^^
+"""""""""""""""""
 
 Apply the configured version retention policy and remove versions that have
 exceeded the maximum retention age. Runs for all users by default, or for